What is dual currency invoicing?
Dual currency invoicing displays both Ghana Cedis (GHS) and US Dollars (USD) on the same invoice, allowing clients to pay in their preferred currency while protecting your business from exchange rate fluctuations.
Global Flexibility
Accommodate international clients and local businesses with USD budgets
Risk Protection
Hedge against currency volatility while offering payment options
Setting up dual currency
Enable dual currency mode
- Go to Settings → Invoice Preferences
- Find the "Currency Settings" section
- Toggle on "Dual Currency Display"
- Select GHS as primary, USD as secondary
- Choose your exchange rate source
Exchange rate options
Live Rates (Recommended)
Automatically updated from Bank of Ghana. Rates refresh daily and are locked when invoices are created.
Fixed Rates
Set a specific exchange rate for consistent pricing. Useful for contracts or when you want rate stability.
Manual Rates
Enter custom rates per invoice. Gives maximum control but requires manual updates.
Invoice display options
Primary/Secondary display
Show one currency prominently with the other as reference:
Equal prominence display
Show both currencies with equal importance:
Creating dual currency invoices
Standard workflow
- Create invoice normally with line items and rates
- Choose "Dual Currency" in the currency selector
- Select or confirm the exchange rate to use
- Preview both currency displays
- Send invoice with both amounts shown
Rate validation
Before sending, Plaen shows you:
- Current exchange rate being used
- Rate source and last update time
- Total amounts in both currencies
- Option to lock in the current rate
Payment handling
Accepting payments in both currencies
Configure payment methods for dual currency:
- GHS payments: Mobile money, local bank transfers
- USD payments: International bank transfers, PayPal, crypto
- Either currency: Flexible payment options
Currency preference settings
Specify your preference on invoices:
- "Payment preferred in USD" - for international work
- "Either currency accepted" - maximum flexibility
- "GHS equivalent at current rates" - rate protection
Exchange rate management
Rate locking
Protect against rate fluctuations:
- Invoice creation: Rate locked when invoice is generated
- Validity period: Set how long rates remain valid
- Contract rates: Use fixed rates for long-term projects
Rate updates
Stay current with exchange rates:
- Daily automatic updates from Bank of Ghana
- Manual rate refresh option
- Historical rate tracking for records
- Rate change notifications
Best use cases
International clients
- Foreign companies operating in Ghana
- Export services to other countries
- International NGOs and organizations
- Expat-owned businesses
High-value services
- Large consulting projects
- Software development contracts
- Architectural and engineering services
- Long-term service agreements
Tax and compliance
- Ghana tax reporting: Convert all income to GHS for tax purposes
- Exchange rate documentation: Keep records of rates used
- Foreign exchange regulations: Follow Bank of Ghana guidelines
- Invoice requirements: Ensure dual currency invoices meet legal standards
Reporting and analytics
Track performance across currencies:
- Revenue reports in both currencies
- Exchange rate impact analysis
- Client payment preferences
- Currency conversion records