Ghanaian businesses increasingly work with international clients who think in US Dollars but settle in Ghana Cedis. Dual currency invoices bridge that gap, showing both values while keeping your bookkeeping accurate.
Know when to offer dual currency
Reserve dual currency invoices for clients that budget in one currency but pay in another. For example, a US-based nonprofit funding operations in Accra may want to see the USD amount for approvals, while the local operations team pays in GHS. Offering the option creates transparency and speeds up sign-off.
Set expectations around exchange rates
Always state which exchange rate source you use and when it was captured. Plaen lets you select Bank of Ghana daily rates, fixed contract rates, or manual overrides. Include this language near the totals so clients know what to expect if the rate moves before they pay.
- Live rates: Update automatically each day when invoices are issued.
- Fixed rates: Lock a rate for long-term projects and note the validity period.
- Manual rates: Apply a specific rate supplied by the client or contract.
Include these details on every dual currency invoice
- Exchange rate source and timestamp.
- Preferred currency for settlement.
- Instructions for handling rate fluctuations.
- Separate subtotals and taxes for each currency.
Keep reconciliation straightforward
When payments arrive, make sure your accounting system records both the foreign currency and the local equivalent. Plaen automatically stores the applied rate and conversion, so your finance team can export accurate journal entries without manual calculations.
Communicate clearly with clients
Add a short note outlining what happens if payment arrives after the rate validity window. Offering to refresh the invoice or accept whichever currency the client prefers demonstrates flexibility while protecting your margins.
Dual currency invoicing is ultimately about trust. When your document explains the math, the payment process feels predictable for everyone involved. With Plaen handling the calculations and formatting, your team can focus on delivering great work instead of debating exchange rates.